TAPOST CONFERENCES

TAPOST.ORG WEBSITE GENERAL PRIVACY POLICY

For the purposes of fair and transparent processing of personal data, we hereby provide you with the following information and invite you to carefully become familiarized with these provisions on the processing of personal data before you provide us with any of your personal data.

We hereby inform you we process your personal data, if you opt to provide us with your personal data upon the registration for the participation in “TAPOST” (hereinafter referred to as – the Conference). Thus, you have been informed that the information provided by you may be used in accordance with these provisions on the processing of personal data.

Theory and practice of software testing (TAPOST) conference website collects data about visitors at www.tapost.org. This helps us understand how useful the website is and how to improve it.

TAPOST data collection practices are governed by the following Privacy Policy, which tells you what data TAPOST collect, how we use that data and who has access to that data.

You have many rights that you can use to control your privacy. TAPOST respects those rights. We want to help you exercise your rights, so you will find details on how to do so below.

Your data controller

Your data controller is NGO Latvian IT Cluster (legal name Latvijas Informācijas tehnoloģiju klasteris, biedrība). Contact information: info@tapost.org, phone +371 67089815, office/legal address Skolas 11, Riga, Latvia LV-1050.

Filming and Photography

You consent to the Conference (or those specifically employed by the Conference to make on-site recordings) recording you by any means including, without limitation, electronic recording, film, videotape, audio tape and photography (the “Recordings”) without compensation of any kind to you. You further agree that the Conference shall own the copyright of these Recordings. We typically use these recordings for promotional photos and videos displayed on the event websites and social media. Speaking sessions are also filmed and provided to the speakers for their business use.

Registration for Conference

Information on the natural person is necessary for the registration of a person for the participation in the Conference, for the identification of a registered participant upon registration thereof in the accounting register during the Conference and receipt of document confirming participation at the Conference, as well as for the provision of the participant’s participation and communication on possible changes or news related to the process of the Conference. When you register to Conference you agree to receive marketing information, contact details of a participant may be used for sending of informative marketing materials (communication), including by sending information on the events organized by the Controller in the future (forums, seminars and such), information on news and practical solutions in the field testing.

What data do TAPOST collect and how is it used?

Website browsing statistics

TAPOST is constantly improving its website and aims to make using it as easy as possible. For this purpose, TAPOST needs to know what information is most relevant to website visitors, how often they connect, what browser and device they use, what content is mostly read, what region visitors come from, and similar demographics and statistics.

TAPOST collects this information by using an automated tool called Google Analytics. This allows TAPOST to record and analyse how visitors use the website.

You can learn more about how Google Analytics works and the information it allows us to collect and analyse here – https://support.google.com/analytics/answer/1012034?hl=lten&ref_topic=6157800

TAPOST uses this data on the basis of our legitimate interest as a business in improving our understanding of client needs and preferences in order to constantly enhance our services and improve client access to information that TAPOST publishes.

You may at any time disable collection of your data by Google Analytics, as described here – https://tools.google.com/dlpage/gaoptout/.

Logs

The server that hosts the TAPOST website may also record requests you make to the server, such as the web address you open, the device and browser you use, your IP address, date and time of access. This data is used only for technical purposes – that is, to ensure the proper functioning and security of the website and to investigate possible security incidents.

The basis for collecting and using such data is TAPOST’s legitimate interest in ensuring the technical availability and security of the TAPOST website.

Cookies and pixel tags

What are cookies?

A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. A cookie enables the website to remember your actions and preferences ‒ such as login, language, font size and other display preferences ‒ over a period, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.

What are pixel tags?

A pixel tag is a type of technology placed on a website or within the body of an email for the purpose of tracking certain activity, such as views of a website or when an email is opened. Pixel tags are often used in combination with cookies.

How does TAPOST use cookies and pixel tags?

The TAPOST website uses cookies and pixel tags to collect your IP address and browsing information, such as the websites you have visited or the time you have spent on each page, and allows the Website to remember your system and preferences.

Other cookies and pixel tags allow TAPOST to track website traffic and users’ interaction with the website – TAPOST uses this data to analyse visitors’ behavior and to improve visitors’ experience. These cookies and pixel tags are placed and used by the Google Analytics tool.

Cookies and pixel tags are placed on your device only if you consent, unless cookies are required for strictly technical functioning of the website. However, note that if you do not consent to the use of cookies and pixel tags, certain functions of the website may not function properly or may not function at all.

The legal basis for the use of cookies and pixel tags is TAPOST’s legitimate interest in ensuring the technical functionality of the website. When cookies and pixel tags are used to remember your choices or for statistical purposes, the legal basis is your consent.

How to control cookies and pixel tags?

You can control and/or delete cookies and pixel tags as you wish. You can delete all cookies and pixel tags that are already on your computer and you can set most browsers to prevent them from being placed. But if you do this you may have to manually adjust some preferences every time you visit a site, while some services and functionalities may not work.

Profiling

TAPOST may use website visitor statistical data to analyse trends and demographics of TAPOST visitors. However, TAPOST does not assign each visitor an individual profile.

Who may access your data

Statistical data about TAPOST visitors may be accessed by marketing and PR employees, who are responsible for analysing that data and for improving our website.

TAPOST partners who provide TAPOST with website content management tools or who host the TAPOST website may have access to technical log files.

The Google Analytics tool provided by Google Inc. (a US company) has access to statistical data collected by that tool. Google Inc has subscribed to the EU-US Privacy Shield principles EU – US Privacy Shield list, which confirms that what we have provided complies with mandatory

TAPOST.ORG Workshop Registration Terms and Conditions

1. Registration and Payment

  • By completing the registration process, you confirm your intention to attend the workshop and agree to these Terms and Conditions.
  • All registrations must be accompanied by payment to secure your spot. Payment can be made via credit card or bank transfer and registration will not be processed without payment.
  • The participation fee is collected on behalf of the Latvian IT Cluster by mittoevents.com. The developer of the registration platform is SIA “ABC idea”.

2. Confirmation

  • Upon successful registration and payment, you will receive an email confirmation containing your registration details.
  • If you do not receive a confirmation email within 1 hour, please contact the workshop registration team at conference@lstqb.lv.

3. Cancellation and Refund Policy

  • The registration fee for this workshop is non-refundable. Once your registration is confirmed, the fee cannot be returned, regardless of attendance. However, if you are unable to attend, you may transfer your registration to another participant at no additional charge, provided the request is made before March 10. Please contact conference@lstqb.lv for transfer instructions.
  • In the event of a force majeure (e.g., natural disaster, government restrictions), the workshop organizers will assess the situation and provide options to attendees, which may include transferring the registration to a future event or offering a partial refund.

4. Data Protection and Privacy

  • By registering for the workshop, you consent to the collection and processing of your personal data as described in the workshop privacy policy. Your data will be used to manage your registration, send event updates, and offer relevant post-event communication.
  • Your information will not be shared with third parties without your consent, except as required by law.

5. Workshop Program and Speakers

  • The workshop organizers reserve the right to modify the program, including session topics, speakers, and times, without prior notice.
  • While we aim to provide all advertised content, changes may be made due to unforeseen circumstances.

7. Code of Conduct

  • All workshop attendees are expected to behave professionally and respectfully. Harassment, discrimination, and disruptive behavior will not be tolerated. The workshop organizers reserve the right to remove any attendee who violates the code of conduct, without a refund.
  • The use of offensive language, inappropriate behavior, or discrimination based on race, gender, sexuality, disability, religion, or other protected characteristics is prohibited.

8. Liability and Insurance

  • The workshop organizers do not accept responsibility for any loss, injury, or damage to personal property during the workshop .
  • It is recommended that attendees arrange their own travel and health insurance to cover any personal risks.

9. Photography and Recording

  • By attending the workshop, you consent to being photographed or recorded (audio or video) for promotional purposes. If you do not wish to be photographed or recorded, please inform the workshop organizers prior to the event.
  • Any attendee who wishes to record the workshop must obtain prior written consent from the organizers.

10. Force Majeure

  • The workshop organizers are not liable for any failure to perform their obligations under these Terms and Conditions if such failure is caused by an event beyond their reasonable control, including but not limited to natural disasters, strikes, or government actions.

11. Governing Law

  • These Terms and Conditions are governed by and constructed in accordance with the laws of Latvia Republic, and any disputes will be resolved within the courts of Latvia Republic.

By registering for the event, you acknowledge that you have read and agree to the Terms and Conditions outlined above.

Workshop Privacy Policy

Effective Date: April 10th, 2025

At TAPOST Next workshop, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you register for and attend our workshop. By registering for the event, you consent to the collection and use of your personal information as outlined in this policy.

1. Information We Collect

We collect personal information that is necessary for processing your registration and managing your participation in the workshop. The types of personal information we collect include:

  • Registration Information: Name, email address, phone number, job title, company name, payment information, and any special dietary or accessibility requirements.
  • Communication Preferences: Your preferences for receiving information and updates about the event, including promotional content.
  • Attendance Data: Information related to your attendance at the workshop, such as sessions attended, activities, and networking interactions.
  • Survey/Feedback Responses: Data provided through post-event surveys or feedback forms.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • Event Registration and Management: To process your registration, confirm your participation, and send event-related communications, including tickets, schedules, and updates.
  • Event Experience: To customize and improve your experience at the workshop, including sending relevant information regarding sessions, speakers, and networking opportunities.
  • Marketing and Promotions: To send you marketing materials about our workshop and future events, unless you opt out of receiving such communications.
  • Surveys and Feedback: To gather feedback for post-event surveys and to improve future events.
  • Legal Compliance: To comply with legal obligations, enforce event rules, and resolve any disputes.

3. Data Sharing and Disclosure

We do not share your personal data with third parties, except in the following circumstances:

  • Service Providers: We may share your personal information with trusted third-party service providers who assist with event management, payment processing, and other operational needs. These service providers are obligated to keep your information confidential and use it solely to provide the requested services.
  • Sponsors and Partners: If you have opted to allow us to share your information, we may provide your contact details to event sponsors, exhibitors, or partners for promotional purposes. You will be given an opportunity to opt-out of such sharing during the registration process.
  • Legal Obligations: We may disclose your information to comply with applicable laws, regulations, legal processes, or government requests, or to protect the rights, property, and safety of the workshop organizers, attendees, or others.

4. Data Security

We take the security of your personal information seriously and implement reasonable technical and organizational measures to protect it from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

5. Your Rights and Choices

You have the following rights regarding your personal information:

  • Access and Correction: You may request access to the personal information we hold about you, and you may request corrections to any inaccuracies.
  • Opt-Out of Marketing Communications: You can opt-out of receiving marketing and promotional communications from us at any time by clicking the “unsubscribe” link in emails or contacting us directly at conference@lstqb.lv.
  • Data Deletion: You may request that we delete your personal data. However, please note that we may need to retain certain data for legal, contractual, or operational reasons.

6. Retention of Your Information

We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Once no longer required, your information will be securely deleted or anonymized.

7. Cookies and Tracking Technologies

We may use cookies or similar tracking technologies to enhance your experience while navigating the workshop website. Cookies help us track your preferences and provide a more personalized experience. You can adjust your browser settings to refuse cookies, but this may limit some functionalities on the site.

8. International Data Transfers

If you are located outside of Europe Union, please be aware that your information may be transferred to and processed in Europe Union for the purposes described in this policy. By providing your personal information, you consent to the transfer and processing of your data in accordance with this Privacy Policy.

9. Third-Party Links

Our workshop website or event materials may contain links to third-party websites. These websites are not governed by this Privacy Policy. We are not responsible for the privacy practices or content of third-party sites. We encourage you to review the privacy policies of any third-party sites you visit.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page with an updated “Effective Date.” We encourage you to review this policy periodically for any updates.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us at:

LSTQB / Latvian IT Cluster
Email: conference@lstqb.lv
Address: Skolas street 11, Riga, Latvia, LV-1010